Managing seafarer certifications is a critical but challenging task for maritime organizations. Crew members are required to maintain multiple certificates, often in non-standardized formats, including scanned documents and photographs. Ensuring compliance requires verifying these documents, but manual checks are time-consuming, costly, and prone to errors—potentially leading to legal risks and liabilities.

Sterndesk automates the document verification process using advanced AI (ChatGPT), traditional document intelligence software, and state-of-the-art cloud infrastructure. This enables organizations to perform checks efficiently, accurately, and at scale, reducing human effort while maintaining compliance with maritime regulations.

How Sterndesk Automates Document Checking

Fast and Fully Automated Verification

Sterndesk processes and verifies crew documentation in under two minutes per profile—without manual intervention. Documents are scanned, analyzed, and checked for validity, expiration dates, and completeness.

Minimized Human Errors

Manual checks are prone to oversight, especially when handling large volumes of documentation. Sterndesk ensures that no page is skipped, no certification is overlooked, and checks are performed consistently, 24/7.

Support for Various Document Formats

Sterndesk handles a wide range of document types, from structured Excel files to low-quality scanned images and photographs. Regardless of format, the system extracts and processes key information accurately.

Centralized Document Repository

By automating document checks, Sterndesk also creates a structured, searchable repository of crew certifications. This allows the entire organization to access up-to-date compliance data in one place.

Simplified Audits and Compliance

Sterndesk provides a single source of truth for document verification. Auditors can be granted a secure login to review compliance records without disrupting day-to-day operations.

Secure, Web-Based Platform

Sterndesk runs on modern, fast-loading web technology, accessible from any browser. All data is securely hosted within the EU, adhering to strict data privacy and security regulations.

Key Benefits

• Significantly reduce time spent on document checks – Fully automated verification completes in under two minutes per crew profile.
• Eliminate human errors – AI-powered processing ensures accuracy and reliability.
• Handle diverse document formats – Works with Excel, scans, photos, and more.
• Centralize crew documentation – Automatically builds a structured, organization-wide database.
• Ensure compliance and simplify audits – Provide auditors with direct access to verified records.
• Secure and privacy-compliant – Meets EU data storage and privacy regulations.
• Built by maritime software experts – Developed by a team with over three years of experience in the industry.

Industry Adoption:

‍Sterndesk is currently in its beta phase, with interested parties encouraged to sign up for early access. The platform aims to reduce the manual workload of maritime recruiters, allowing them to focus on connecting with talent and meeting client needs.

‍Get Started

Automate your document verification process and ensure compliance with ease. Reach out via our contact form to learn more.